The Best Event Planning Tips from the Last 365 Days

iStock_000021282473MediumTo succeed as an event planner, you have to be a special breed. You need to be very organized, display grace under pressure and always wear a smile — even when you’ve been on your feet for 16 hours straight. And whether you’re a rookie or a seasoned veteran, there’s always room for improvement.

Reading industry blogs is a great way to hone your event-planning skills. But because we know how busy you are, we did the legwork for you. Here are “The Best Event Planning Tips from the Last 365 Days.”

Planning for Success: How to Outline Your Event Promotions  – ShowClix

When organizing your event — no matter if you’re putting together a fundraising event, a conference, a concert, or any type of event — there are four important basic questions you should ask yourself: Who, What, Where, and When.

Event Planning Survival Guide: Four Top Tips – BostonCoach

Planning a major event like a conference or company meeting can be stressful. There is NO room for error, and you need to have a backup plan for your backup plan.

Business Meetings 411: 5 Compelling Reasons to Avoid Last-Minute Event PlanningCvent

While lead times of a few weeks have become common, for the purpose of this discussion, we will define last-minute planning as anything with less than a 2-month lead time. (The reasons will become apparent as the discussion evolves.) Corporate event planners would do well to take a leaf out of the book of their association event planning colleagues and encourage clients to use an annualized approach to the planning cycle

Site Inspection Checklist: 11 Things Event Planners Should Never Forget to Ask BizBash

When planning an event or meeting, one of the most important tasks is the site inspection. Not only can examining a venue in person help determine the best space for an event, but also the advantages and limitations of what’s available. With a thorough site inspection, planning and production teams can avoid unexpected costs, last-minute changes to layouts, and even mishaps during an event.

5 Tips for Social Media Event Planning and Activation – MediaBistro

Cara Kleinhaut, founder of award-winning event creative, production and design agency Caravents, presents 5 best practices and two case studies in effective social media event promotion and “activation.”

Proactive planning, preparation and promotion are keys to any successful event. This arsenal of tips should get you ready for battle on the tradeshow floor or hotel ballroom.

Good luck and go get ’em!

BostonCoach’s Narine Ragoonanan Says Driving Is Just Part of His Nature

BostonCoach RGB Logo_180x180@72Years of service with BostonCoach: 19

Location: Everett, Massachusetts

How did you get started with BostonCoach? 

I was new to the area, so while at the bank I asked about any local job openings. I am a cook, so they suggested I take the BostonCoach shuttle to the World Trade Center and ask about opportunities there. I never got off the bus! I asked the driver, Jimmy, how I could get a job like his. He told me about BostonCoach, so I went to their office in Everett. Nineteen years later, I am still here, working as a shuttle driver on the Boston College route.

What do you do to make sure every client has a great experience?

I take my job very seriously and I treat everyone respectfully.

What do you enjoy most about being a driver?

I couldn’t see myself in an office; I like to move around. It’s in my nature to drive. I also enjoy talking with people. And being on the same route, you get to know some of the people pretty well. One time I even gave one of my regular customers some blueberries when he got on the bus really hungry because he’d missed lunch!

It is also very rewarding when clients ask for me by name. They really value what I do, and that makes me feel good.

What’s your most memorable experience as a BostonCoach driver?

Many years ago, when the Everett headquarters was smaller, I was very close to the managers. We were like family. We had potluck lunches where I would bring in mango nectar for everyone; they loved it! We were very close and had a great affection for each other.

What’s your advice to new drivers?

New drivers should apply themselves to their jobs. You need to use discretion and remember safety first.

Best tip for everyday drivers:

Let the aggressive drivers go ahead. Don’t bring anxiety upon yourself by constantly jockeying to get in front. You will still get where you have to go, and you’ll be in a much better frame of mind when you get there.


I go to temple, I spend time with my family and I cook (I was a head cook in Baltimore many years ago). Philosophy is also a passion of mine and I read up on it extensively.

Narine exemplifies the passion and commitment that BostonCoach has for its clients. He really loves his job and he is not afraid to show it. 


Feast Your Eyes on Zagat’s “24 New Restaurants You Need to Know About”

image001When you’re on the road, an incredible meal can really make your trip. For inspiration, feast your eyes on “24 New Restaurants You Need to Know About Around the U.S.

Austin, TX
Flour and Vine
Michi Ramen

Boston, MA
Blue Dragon
Boston Chops
Tavern Road

Chicago, IL
Billy Sunday
Kuma’s Too
Siena Tavern

Los Angeles, CA
Chi Spacca
Hinoki & the Bird

The Marrow

Philadelphia, PA
Citron and Rose
Fitler Dining Room

San Francisco, CA
Trick Dog

Washington, DC

Make a reservation and go treat yourself…for once.

BostonCoach Biz Travel App of the Week: Packing Pro

home-page-combo-2013Packing for a business trip is one thing. Actually remembering to bring everything you need is a different story. Now there’s an app to help jog your memory.

BostonCoach’s Biz Travel App Pick of the Week: Packing Pro

Exec Digital:

It’s the worst feeling when you realize you’ve forgotten important documents and files. Packing Pro helps you create and edit packing lists while discovering new ideas. This is perfect for a job that has you travelling week in week out to help you avoid mix-ups. It also suggests new ideas and gives you customized lists. Input your trip details such as the weather, length of stay, and number of people and the app will generate a list perfect for you

How It Works:

Unfortunately, this app does not iron or make sure your socks match.

BostonCoach Friday Finds for 3/15/13: The BEST Business Travel News of the Week

BostonCoach RGB Logo_180x180@72Every Friday the BostonCoach blog scours the World Wide Web for the BEST business travel tips and news of the week. In this edition: Top biz travel tweeters, the latest on the sequester’s impact, what to pack, back in the day travel, flight cancellation blues & TSA not really doing their jobs.

Top tweeters for business travelersSF Gate

Let’s face it, Twitter can be overwhelming for time-pressed business travelers. Who has the time to sort through the millions of #travel-related tweets? Finding truly useful business travel information can be as tough as finding that free drink coupon at the bottom of your carry-on bag.

13 Things to Pack for Every Business TripFox Business

A few months ago, I was invited to speak with a reporter working on an article for an international magazine on this very topic.  The reporter asked me, “What should business people think about taking with them on business trips that they might not normally think about?” As I began forming the list, I found myself adding more and more things that are vital to ensure a successful business trip.

Visions of Futuristic Air Travel (And Plenty of Leg Room!) in 1946 Pacific Standard

The vision of post-war air travel isn’t all that different from what well-heeled fliers can get today, but what a long, strange trip it’s been.

My Flight Is Canceled, Now What? Zagat 

There are multiple reasons for an airline to cancel a flight, including crew shortages, mechanical failures, air traffic control delays, runway closures and low visibility due to bad weather. Understandably, the resulting inconveniences – scrambling for new flights, interminable wait times, crowded airports – can frustrate even the most experienced traveler. But with a sizeable amount of patience and these practical tips, you can ride out a flight cancellation with a minimum amount of turbulence.

Former Newark Airport TSA screener says the job does little to keep fliers safe – NY Post

It is perhaps America’s most unsafe airport. Despite being the launching point for one of the planes hijacked on 9/11 — Flight 93, which crashed in Pennsylvania — Newark Airport has had numerous security violations since. The latest: a fake bomb that made it past Transportation Security Administration officers. Here, a Newark TSA screener who recently left the agency tells how silly policies and lazy workers do little to stop real threats.
TSA: No furloughs for screeners, but expect longer linesUSA Today

The Transportation Security Administration isn’t expecting to furlough airport screeners as part of its federal spending cuts, but officials still warn that checkpoint lines will grow because of a hiring freeze and lack of overtime.

BostonCoach Does the Legwork for You to Assess Ground Transportation Risk

iStock_000011676348SmallWhen comparing ground transportation vendors, you probably don’t have time to do in-depth risk analysis like background checks and licensing reviews. So BostonCoach does the legwork for you.

Our travel risk audit program includes a thorough review of all your ground transportation providers, to ensure their safety practices and duty-of-care protocols are at optimal levels. Our research includes background checks, licensing reviews, insurance tests and a review of your vendors’ pre-accident safety standards, so you can see if efforts were made to avoid preventable accidents. Benchmarking these findings against industry best practices, BostonCoach can then report back on whether your organization’s ground transportation program is within reasonable safety ranges or if corrective action is recommended.

We provide this service free because we know that many of our customers don’t have programs in place to manage ground transportation risk.

The BostonCoach Blog: The Travel Accessory You Don’t Have To Pack

blog_email_mainThe new BostonCoach blog has something for everyone, from road warriors and travel arrangers to travel-program managers and event managers. Bookmark the

  • Insider tips for travelers
  • Advice for travel arrangers
  • Location-specific alerts for travel arrangers
  • Updates on new services
  • Behind-the-scenes chats with top team members

You’ll also get our two cents on up-and-coming apps designed to make life on the road a little easier AND a roundup of the best business-travel-related content on the Web.

You can also connect with us on Facebook, LinkedIn, Twitter and Google+!

BostonCoach Chauffeur Gets Traveler Home Safe Despite “Horrific” Road Conditions

iStock_000017930197SmallThere’s nothing worse than flying home from a business trip during a nasty snowstorm. Unless, of course, you have to drive in it. One passenger left it up to BostonCoach to get her home safely:

 My driver was Melvin according to the email I received.  He was waiting for me when my plane arrived late approximately 1:20 AM in the last snowstorm.  He was cheerful and confident despite the horrific road conditions.  I have rarely ridden home in such bad conditions as the roads in many areas were not plowed – he was a wonderful driver and I wasn’t worried for my safety as a result.  I was exhausted from a long business trip, and he made the last leg home a much better experience. He actually managed to make me smile several times – and I had been traveling for 12 hours. 

All BostonCoach chauffeurs are trained to handle the most severe driving conditions, and pride themselves on providing safe, reliable transportation when customers need it most.

BostonCoach’s Biz Travel App Pick of the Week: Trip Lingo (VIDEO)

flashcardsInternational travel is challenging enough without a language barrier to worry about. Now there’s an app that makes it a little easier to communicate in the native tongue.

BostonCoach’s Biz Travel App Pick Of The Week: TripLingo

Yahoo’s Appolicious: 

What’s cool? TripLingo is a pocket phrasebook, but with the capability of playing the phrases you want to know out loud. It’s packed with 1,200 useful phrases and a 10,000-word dictionary that can be accessed offline. It also has a voice-to-voice translator function that lets you say a phrase and hear its counterpart in another language, and built-in flash cards to help you learn. There’s even information about the cultures you’re visiting to help you avoid embarrassing situations.

Here’s how it works:

With TripLingo, you’ll never be at a loss for words again.

TSA’s Easing of Carry On Restrictions Raises Safety Concerns

EDC 2.0 (part 1 of 3)Due to federal budget cuts that are causing the Transportation Security Administration (TSA) to reduce staff, many travelers are bracing themselves for longer lines in security.

Now, however, some have an even bigger concern:

The Transportation Security Administration said on Tuesday that it would allow airplane passengers to bring pocketknives, golf clubs and other sports items aboard in carry-on bags, loosening some of the restrictions created after the Sept. 11 terror attacks.

The agency said the new rules, which align with international standards, would allow its security agents to “better focus their efforts on finding higher-threat items such as explosives.” Box cutters and razor blades are still prohibited in carry-on bags.

Some travelers are afraid this easing of restrictions may impact safety. Flight crews are even more concerned:

The Flight Attendants Union Coalition, representing 90,000 flight attendants nationwide, called the decision outrageous and shortsighted.

“We believe that these proposed changes will further endanger the lives of all flight attendants and the passengers we work so hard to keep safe and secure,” the group said.

Even more criticism of the new carry-on policy:

USA Today quotes a representative of Southwest’s flight attendant union, who argues that the move leaves attendants and passengers exposed to attack, while pilots will be protected behind reinforced doors. Which is fair: preventing a hijacking is of limited use if the plane arrives at its destination bearing 140 stabbed passengers. For its part, the TSA argues that the move allows it “to focus on the threats that can cause catastrophic damage to an aircraft.” Which hopefully doesn’t mean that the people in charge of insisting you remove your shoes will now be sniffing out bombs

Starting April 25th, U.S. airports will revert back to the policies that existed prior to 9/11.