Strategies for More Efficient Business Travel

Entrepreneur discusses how to get the most out of your business trips. Whether you’re in sales or you’re an entrepreneur trying to make new connections, travel is a big part of your life as a professional. All these strategies can help you travel more efficiently as a young entrepreneur or professional.

1. Choose more efficient travel modes.
There are dozens of ways to travel, including land, sea and air. Before opting for one mode over the others, consider your options carefully, including any hidden advantages and disadvantages you might be neglecting — such as the ability to get more work done as a passenger.
2. Choose better travel paths and connections.
Next, you can plan your routes with more efficient connections, layovers and city-visiting orders. For example, Luggage Council rates the four best cities to connect through, all of which offer massive, resource-packed airports and streamlined service, so you don’t have to worry about getting held up. Planning a trip with better stops and transitions will save you money and give you more time to work (more on that in the next section).
3. Be picky with accommodations.
You have your choice of hotels, Airbnbs or other accommodations, so be picky. Think carefully about your wants and needs and shop around for the best possible price. You can easily save a few hundred dollars here if you know where to look.
4. Know where to cut costs.
There are some areas to cut costs and some areas to splurge. For example, if Wi-Fi is an additional cost, it’s almost always worth the upcharge to give yourself greater productivity. Renting a nice car could also serve to make a good first impression with your new clients, if that’s your main goal.
5. Keep a mobile device on you.
Most professionals do this anyway, but try to stay active and connected by having a mobile device on you at all times. Connect to available Wi-Fi when you can, keep your team organized and have a place to jot down notes as necessary throughout your trip.
6. Have an agenda of work.
According to Productivityist, scheduling your work in advance not only helps you organize your thoughts and prioritize your goals, it’s also a way of motivating yourself to get more done. Make sure you know what you need to do while on the road, as well as how, when and where you’re going to do it.
7. Catch up on communication at the right times.
You won’t be able to communicate with your team throughout the entirety of your travel, so schedule some time to “catch up” on your communications. Take a break to read your emails, listen to voicemails, and make any phone calls as necessary.
8. Maximize your trips.
If you’re going to a city, you might as well squeeze in as much as possible while you’re there. If you have multiple clients in the area, see them all. If you have an extra day, take in some sights and share the experience on your brand’s social media page. Set a long list of goals to accomplish to get the most value out of every trip.
9. Pack wisely.
As Mashable explains, how you pack can have a big impact on your mental health — and a number of other areas. Packing light means having to keep track of fewer items, remaining more mobile throughout your adventures, paying fewer baggage fees and living a minimalistic lifestyle when you’re in a new city.
10. Give yourself time to decompress.
Travel can be stressful, so make sure you have time to de-stress and relax when you have the opportunity. Take rests before big meetings and don’t over-fill your schedule with things to do or you won’t be able to do any of them efficiently.
11. Soak in your environment.
Even though you’re traveling professionally, you’ll be less stressed and feel better about the trip if you take the time to absorb your environment. Get to know the city. Visit some good restaurants. You won’t be disappointed.

Why Planners Are Choosing All-Inclusive Venues

What does the ideal meeting venue look like today? BizBash takes a look!

Today, meeting attendees want to feel at home—even at dedicated conference and meeting venues. They don’t want to limit themselves to one room, either.

“When people are sitting all day long in one space, [they] can get restless,” says Sarah Vaynerman, Offsite’s director of communications. “Your mind doesn’t have a lot of room for creativity if you’re looking at the same thing all day long, if you’re sitting in the same seat all day long.”

Meeting and event venue developer Convene asked a focus group of planners, and their answers inspired the design of the new Convene at 237 Park Avenue space in New York.

Opened in July in Midtown East, the venue encompasses 12,000 square feet, including eight meeting rooms and space for as many as 275 participants. During the conception of 237 Park Avenue, Convene’s strategic planning process included a method known as “Human Centered Design,” which resulted in innovations such as a meeting planner station outside conference rooms so planners can greet guests but still see what’s happening inside via a live video and audio feed. Similarly, the decor of 237 Park Avenue almost seems residential, with unexpected details like a fireplace and beer taps.

“Nobody wants to be in a cube-like environment,” explains Convene’s vice president of design and innovation, Joyce Bromberg. “It’s a cross between the living room that you dream of, your favorite restaurant, and the newest hotel.”

Photo: Courtesy of Offsite